Job Description
We are seeking a detail-oriented and reliable professional to support the Purchase and Invoice Departments in documentation, coordination, and administrative activities. The role involves handling purchase orders, billing documents, vendor coordination, and maintaining accurate records while ensuring timely reporting and compliance with company policies.
Key Responsibilities
Assist the Purchase Department in preparing purchase orders, related documentation, and following up with vendors.
Support the Invoice Department in preparing, verifying, and maintaining billing and invoicing records.
Maintain accurate, organized, and up-to-date records of purchase, billing, and tender-related documents.
Coordinate with internal departments and external vendors for routine updates, document collection, and clarifications.
Ensure timely submission of reports and assist with data entry activities as required.
Handle basic administrative and back-office tasks assigned by the reporting officer.
Adhere strictly to company policies, procedures, and confidentiality requirements while handling official documents.
Provide regular updates to the reporting officer regarding task progress, pending items, and follow-ups.
Preferred Candidate Profile
Graduate in Commerce / Business Administration or equivalent qualification.
1–3 years of experience in purchase, billing, accounts support, or administrative roles (preferred).
Basic knowledge of purchase processes, invoicing, and documentation.
Proficiency in MS Office (Excel, Word) and basic data entry skills.
Good coordination, communication, and follow-up skills.
Strong attention to detail and ability to manage multiple tasks efficiently.