Job Description

 

 Procurement & QA/QC Engineer

Calicut location

The Procurement Engineer is responsible for planning, sourcing, purchasing, and coordinating the timely procurement of construction materials, equipment, and services required for project execution. The role also supports Quality Assurance and Quality Control (QA/QC) by ensuring that all procured materials comply with approved specifications, quality standards, and project requirements before delivery and use at site.

Key Responsibilities

Procurement Planning & Management

• Prepare procurement plans in coordination with the Project Manager and project team.
• Raise, review, and process Purchase Requisitions (PRs) and Purchase Orders (POs).
• Source qualified suppliers, subcontractors, and service providers.
• Obtain, compare, and evaluate quotations based on price, quality, specifications, delivery schedules, and commercial terms.
• Negotiate prices, payment terms, and delivery schedules with suppliers to achieve cost-effective procurement.
• Ensure timely procurement of materials, equipment, and services to avoid project delays.
• Track Purchase Requests (PRs), Purchase Orders (POs), delivery schedules, and material receipts until completion.
• Coordinate with Stores and Site Engineers regarding material availability and inventory requirements.
• Maintain procurement schedules and monitor procurement status for all ongoing projects.

Vendor Management

• Identify, evaluate, and develop reliable suppliers and subcontractors.
• Maintain and periodically update the Approved Vendor List.
• Conduct vendor performance evaluations based on quality, delivery, pricing, and service.
• Build long-term relationships with vendors to ensure uninterrupted material supply.

Quality Assurance & Quality Control (QA/QC)

• Ensure that all procured materials comply with approved drawings, technical specifications, BOQs, and project requirements.
• Verify manufacturers’ test certificates, warranties, quality certificates, and statutory approvals before material acceptance.
• Coordinate material inspections and quality verification before dispatch or delivery to the project site.
• Coordinate with Project Engineers and QA/QC personnel to ensure only approved materials are used in construction.
• Arrange third-party material testing wherever required.
• Identify and report non-conforming materials and coordinate replacement or corrective action with suppliers.
• Maintain records of material approvals, inspection reports, test certificates, and Non-Conformance Reports (NCRs).

Cost Control & Procurement Analysis

• Monitor procurement costs and recommend cost-saving opportunities without compromising quality.
• Analyze market trends, material price fluctuations, and supplier performance.
• Assist Management in budgeting, procurement planning, and value engineering initiatives.
• Prepare comparative statements (CS) and procurement analysis reports.

Documentation & Reporting

• Maintain procurement records, purchase orders, contracts, quotations, and vendor documentation.
• Prepare weekly and monthly procurement status reports.
• Maintain procurement trackers, material delivery schedules, and pending procurement reports.
• Ensure proper documentation for audits and statutory compliance.

Coordination

• Coordinate with Project Managers, Site Engineers, Consultants, Architects, Finance, and Stores.
• Follow up with suppliers regarding deliveries, replacements, and pending materials.
• Resolve procurement-related issues affecting project execution.
• Support Management in procurement planning for new projects.

Qualifications

• Bachelor’s Degree or Diploma in Civil Engineering.
• Certification in Procurement, Supply Chain Management, or Materials Management will be an added advantage.
• Knowledge of construction materials, BOQs, specifications, and procurement procedures.

Experience

• 3– 5 years of experience in procurement within the construction or real estate industry.
• Experience in procurement of civil, finishing, plumbing, electrical, and MEP materials.
• Experience in vendor development, procurement planning, and material quality verification.
• Working knowledge of QA/QC procedures for construction materials.

Key Skills

• Procurement Planning
• Vendor Management
• Purchase Order Management
• Negotiation & Cost Control
• Material Planning
• BOQ Interpretation
• Construction Materials Knowledge
• QA/QC Coordination
• Material Inspection & Verification
• Comparative Statement Preparation
• MS Excel & ERP Software
• Documentation & Reporting
• Communication & Coordination
• Analytical & Problem-Solving Skills

Key Performance Indicators (KPIs)

• Timely procurement of materials.
• Procurement cost savings.
• On-time delivery of materials.
• Vendor performance and reliability.
• Zero procurement-related project delays.
• Compliance of procured materials with approved specifications.
• Reduction in material rejections and NCRs.
• Procurement documentation accuracy.
• Purchase Order closure within scheduled timelines.
• Effective inventory and procurement planning.

Compensation & Benefits

• Performance-Based Increment: Eligible for periodic salary increments based on individual performance and Company policy.
• Benefits: Statutory benefits and other allowances as per Company policy.

Working Conditions

• Full-time position based at the Corporate Office and Project Sites.
• Six-day working week.
• Frequent travel to project sites, supplier locations, and vendor facilities as required.

General Conditions

• Maintain confidentiality of Company information and procurement data.
• Comply with Company policies, procurement procedures, and statutory regulations.
• Perform additional duties assigned by Management.
• This Job Description may be revised based on business requirements.